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July 22 - 25 2019
2019 Manager and Director Academy
Indianapolis, Indiana

Schedule at a Glance

Monday, July 22nd – Planning

Time Track Title
9:00 – 10:00 AM General Welcome
10:15 AM – 12:00 PM
Planning Track
Program Planning in the Five-Year Project Period—Part 1
Wondering if you are involving all the components into your 5-year grant? We will examine the activities in the Head Start Planning Cycle in the context of the five-year project period. Participants will engage in activities that strengthen their ability to identify program priorities and advance program goals that are beneficial to children and families. In addition to exploring best practices, participants will have the opportunity to share strategies for planning, monitoring and supporting continuous improvement.
Presenter: Karen Surprenant, Program Management, Governance Specialist and Tim Adams, EHS – CC P Specialist
School Readiness Track
Sharpening Our Focus: Things to Know & Do to Align School Readiness
Using the ELOF to design and implement school readiness goals is the beginning. This session will include school readiness domains that link (not replace) Head Start with kindergarten content in developmentally appropriate ways. Looking at 11 indicators of school readiness that center directors and principals agree support ongoing learning participants will create action items to develop within their agencies. Participants will get to view the 11 indicators in practice and process in small groups.
Presenter: Shawn Bryant
Family Engagement Track
Authentically Engaged Families: Your Family Partnership Action Plan
The job of the educator is tougher than ever and while we know the value of partnering with parents, the traditional methods of getting parents involved doesn’t necessarily produce the transformational results that our students deserve. Your program can meet the Head Start Family and Community Engagement Program standards and impact the lives of children and families in a powerful way. Participants in this session will review the practical ways schools can meet and exceed the performance objectives and show measurable outcomes and leave with tangible next steps for implementing an effective plan for engaging all families.
Presenter: Calvalyn Day
12:00 – 1:30 PM General Lunch
1:30 – 2:45 PM
Planning Track
Program Planning in the Five-Year Project Period—Part 2
Wondering if you are involving all the components into your 5-year grant? We will examine the activities in the Head Start Planning Cycle in the context of the five-year project period. Participants will engage in activities that strengthen their ability to identify program priorities and advance program goals that are beneficial to children and families. In addition to exploring best practices, participants will have the opportunity to share strategies for planning, monitoring and supporting continuous improvement.
Presenter: Karen Surprenant, Program Management, Governance Specialist and Tim Adams, EHS – CC P Specialist
School Readiness Track
Ready to Grow, Learn, and Thrive: Connecting Families to School Readiness Experiences Daily
Incorporating school readiness into child outcomes for children and families seems simple. This is actually a challenge for many programs. In this interactive session, participants will create opportunities throughout the day, particularly at arrival and departure to connect with families and build school readiness opportunities.
Presenter: Shawn Bryant
Family Engagement Track
Making Connections from Family Engagement to Program Planning—Part 1
In this session, participants will discuss how to connect program planning, school readiness, the Head Start Parent, Family, and Community Engagement (PFCE) Framework, and the provision of family and community engagement program services within the five year project period. The group will have the opportunity to "tell their programmatic story" by exploring terms, definitions, strategies, newly developed tools, family outcomes, and data in service of linking each of these pieces into the planning process.
Presenter: Brandi Black Thacker
3:00 – 4:00 PM
Planning Track
Program Planning in the Five-Year Project Period—Part 3
Wondering if you are involving all the components into your 5-year grant? We will examine the activities in the Head Start Planning Cycle in the context of the five-year project period. Participants will engage in activities that strengthen their ability to identify program priorities and advance program goals that are beneficial to children and families. In addition to exploring best practices, participants will have the opportunity to share strategies for planning, monitoring and supporting continuous improvement.
Presenter: Karen Surprenant, Program Management, Governance Specialist and Tim Adams, EHS – CC P Specialist
School Readiness Track
Coaching Teachers for Positive Child Outcome
This session will assist managers, directors and those coordinating coaching efforts to align curriculum, standards and ELOF effectively. Through videos of coaching efforts, action planning, and reflecting participants will unpack how to implement coaching efforts across your program using data to inform decision making. This session will get clear on what coaching is and what coaching is not in early childhood and Head Start. Also, we will explore what’s necessary to coach teachers on a continuum.
Presenter: Shawn Bryant
Family Engagement Track
Making Connections from Family Engagement to Program Planning—Part 2
In this session, participants will discuss how to connect program planning, school readiness, the Head Start Parent, Family, and Community Engagement (PFCE) Framework, and the provision of family and community engagement program services within the five year project period. The group will have the opportunity to "tell their programmatic story" by exploring terms, definitions, strategies, newly developed tools, family outcomes, and data in service of linking each of these pieces into the planning process.
Presenter: Brandi Black Thacker
4:15 – 5:00 PM
General
Boldness, Be My Friend!
"May I have the courage today to live the life that I would love, to postpone my dreams no longer; but, do at last what I came here for and waste my heart on fear no more" (J. O'Donahue) You don't have to be perfect to make a difference. What if you learned from fear rather than allow it to control you? Practice 3 steps to reclaim your courage to be your best, perfectly imperfect, self.
Presenter: Holly Elissa Bruno

Tuesday, July 23rd – Executing

Time Track Title
9:00 – 10:00 AM
General
Learning from the Bumps in the Road: Turning potholes into grand possibilities
We all hit bumps in our road. As we choose “the path less traveled by”, we can’t always see what lies ahead. When we trip, what matters is how we pick ourselves up, learn, grow and make things right. Bumps can be painful; failure can be devastating. But, without trying and failing, how can we learn? Let’s practice strategies to help us regain our footing, reclaim our confidence, rekindle our joy and humor, and turn potholes into grand opportunities.
Presenters: Holly Elissa Bruno and Luis Hernandez
10:15 AM – 12:00 PM
Fiscal Track
Fiscal Basics
Want to learn more about the basic elements of Head Start finance? Then join us for discussions on Cost Allocation, Administrative Costs, Non-Federal Match, Valuation of Donations, Grant Application, Budgeting / Goals, and Fiscal Reporting. This session is best suited for persons new to Head Start finance or that would like a basic refresher.
Presenter: Robert Pfeffer, Program Management, Governance and Fiscal Specialist
Program Governance Track
Play's the thing!
Lighthearted and playful educators set a tone for creativity and joy in the workplace. Humor frees our brain’s executive function to invent new approaches, solve problems effectively and stay optimistic no matter what. Work need not be the opposite of play. Learn how to restore fun and passion around you to chase the blahs and restore enthusiasm for our invaluable work. Brain science makes it clear: Adults who take ourselves and life too seriously suffer from illnesses, shorter life span and burnout. We are the children’s curriculum. Learn ways to model lightheartedness and optimism even in the face of grave difficulties.
Presenter: Holly Elissa Bruno
ERSEA Track
Responsive ERSEA Connections
This session will examine ERSEA elements from both a regulatory and a service-focused perspective. Participants will examine and share strategies for designing responsive ERSEA services targeted to families with the greatest need.
Presenter: Karen Surprenant, Program Management, Governance Specialist, Tim Adams, EHS – CC P Specialist, Brandi Black-Thacker, Director of TTA and Collaboration for PFCE
12 – 1:30 PM General Lunch
1:30 – 2:45 PM
Fiscal Track
Facilities
Want to learn more about the elements of Head Start facilities? Some of the topics that will be discussed are the review of facilities regulations in the Head Start Program Performance Standards (HSPPS), considerations of the application and reporting requirements for facility purchase, construction, and renovation, understanding the process and implications of disaster preparedness and discussing common maintenance and repair issues.
Presenter: Robert Pfeffer, Program Management, Governance and Fiscal Specialist
Program Governance Track
Do Your Policies and Procedures Measure Up? The Importance Of Legally Sound Policies and Procedures That Reflect Current Law
Over the last two decades, there has been a dramatic increase in the number of lawsuits filed by employees against employers. Many of these lawsuits could have been avoided if administrators had the proper, legally correct policies and procedures in place. This workshop will look at a variety of personnel policies and procedures, discuss new legislation and help administrators access and revise their policies so they are legally sound and reflect current law.
Presenter: Ronald McGuckin
ERSEA Track
Responsive ERSEA Connections
This session will examine ERSEA elements from both a regulatory and a service-focused perspective. Participants will examine and share strategies for designing responsive ERSEA services targeted to families with the greatest need.
Presenter: Karen Surprenant, Program Management, Governance Specialist, Tim Adams, EHS – CC P Specialist and Brandi Black-Thacker, Director of TTA and Collaboration for PFCE
3:00 – 4:00 PM
Fiscal Track
Fiscal Trends
Belinda will kick off this session with fiscal and property updates from OHS. She will discuss recent trends and best practices in fiscal operations, facilities and equipment. She’ll also help grantees understand and avoid common fiscal and property pitfalls. There will be ample time for questions and comments as well.
Presenter: Belinda Rinker, Office of Head Start Senior Policy Analyst
Program Governance Track
Program Governance
This workshop will enable participants to have a better understanding of the Head Start regulations and Revised Performance Standards in order to reinforce and support the role and responsibility of the policy council and the governing body. Participants will be provided with information to develop an orientation program for Policy Council members and the governing body to ensure their understanding and participation in the decision making process.
Presenter: Ronald McGuckin
ERSEA Track
ERSEA round-table discussion
Discuss in small groups how your program is implementing the ERSEA expectations with fidelity. This session will give you time to share with one another and learn from your peers on practical applications and strategies.
4:15 – 5:00 PM
General
Feel Like an Impostor? No worries, most people do!
A standard practice in defining a leader in an ECE setting is to require a number of professional virtues such as Passion, Ethics, Integrity, Competency, and Confidence. While all inspirational, can these benchmarks truly define elements of a "good" manager or director at every moment? These expectations can either bolster our self-esteem or throw us under the bus. In this session, we will define our sense of "perfect" and unmask the nagging impostor within. All with reflection and fun!
Presenter: Luis Hernandez

Wednesday, July 24th – Outcomes

Time Track Title
9:00 – 10:00 AM General General Session
10:15 AM – 12:00 PM
Beginner Data Track
Talking to Your Staff about Data
Good communication skills are as important as the information you’re sharing, especially when it comes to making data accessible to your staff. Come learn expert tips about how to use internal “data tours” to get staff to look at data and ask questions.
Presenter: Keri Allred, Rural Utah Child Development
Intermediate Data Track
Evaluating your Data Quality
Before you can use data to inform your practice, it’s important to evaluate and improve the quality of the data your program collects. Using a real-life example, attendees will learn how to evaluate and improve their data quality.
Presenter: Dr. Greg Dixon, Acorn Evaluation
Advanced Data Track
Creating an Attendance Dashboard: A Step-By-Step Guide to Building Your First Dashboard in Power BI
In this session, attendees will learn how data analysis tools can provide Head Start grantees with the ability to implement a data-driven continuous quality improvement program. After a brief overview of the tools, attendees will be guided through a step-by-step process of creating an Attendance Dashboard using Microsoft Power BI. Attendees will learn: 1) How to pull data from ChildPlus; 2) How to transform and the load the data into a data model; 3) How to create a simple dashboard using data visualizations; and 4) How to distribute the dashboards to share the data with staff, management and other stakeholders.
Presenter: Dave Paddison, Impact Analytics
12:00 – 1:30 PM General Lunch
1:30 – 2:45 PM
Beginner Data Track
Understanding Your Data Workflow
Make the most of your software investment by starting with effective and efficient data workflows. Learn how data workflows can help—or hinder—your program's efforts to utilize data to inform program decisions and design.
Presenter: Dr. Greg Dixon, Acorn Evaluation
Intermediate Data Track
Beefing Up Your Management Potential with Data Tools
As a leader in your program, there are a lot of management tasks required that keep your mind buzzing at all hours. Come hear how one colleague has utilized a data tool to improve her monitoring and communication and a program leader.
Presenter: Keri Allred, Rural Utah Child Development
Advanced Data Track
Shift from Compliance to Quality Improvement with Data Integration
This presentation will showcase Centro’s innovative data management system highlighting the shift from compliance to a performance-driven program ensuring data aggregation of information in all content areas.
Presenter: Centro de la Familia
3:00 – 4:00 PM
Beginner Data Track
Assessing and Increasing Your Data Capacity
A new resource from NHSA, the Developing Data Capacity toolkit, provides resources to support programs looking to hire or contract someone to do data work. Learn more about this resource and tools that can help you assess your current analytic capacity and options.
Presenter: Victoria Jones, NHSA
Intermediate Data Track
Data Dashboards and Visualizations for Data Newbies
Attendees will be guided through a real-time example of building an easy, but powerful dashboard in PowerBI using data exported from ChildPlus. This session will include the story of a fellow grantee who implemented these dashboards to great success in program operations and their Focus Area 2 review.
Presenter: Dave Paddison, Impact Analytics; Larry Campbell, Catholic Charities Community Services
Advanced Data Track
Data Visualization
Explore techniques for telling clear and concise stories with your data as well as data visualization as a tool of exploratory data analysis. The session will discuss basic principles of data visualization and how to link your questions to visualizations of your data. Emphasis will be placed on the practical usability of data visualization in the Head Start context.
Presenter: Dr. Greg Dixon, Acorn Evaluation
4:15 – 5:00 PM General Closing Session

Thursday, July 25th

Time Track Title
9:00 AM – 12:00 PM
General
Leading and Living Inspired
Erin will inspire and rejuvenate through stories, photos, and tools based choices everyone can make to brighten up their life to brighten up the world. Her address is full of humor and offers realistic and relevant tools. Beginning with self, Erin will share the six Be Amazing Choices and tangible tools for embracing self consideration, practicing courage, creating joy, being compassionate, living in gratitude and focusing on presence. The second half of the workshop will include the commitments that inspired leaders make: clarity of purpose, heightened self-awareness, an affinity for action, put people first, vibrant energy, and make room for possibilities.
Presenter: Erin Ramsey