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2019 MDA: Schedule and Session Descriptions

Join us for a journey through the Head Start grant cycle, from Planning to Outcomes to Data to the Workforce. You will dive into how to build a strong foundation with effective program planning, setting goals and uniting your team to meet them, bringing your data to life, and getting inspired to adapt for improvement.

 


 

Day 1: Planning (7/22)

9:00 - 10:00 AM

General Opening Session

 

10:15 AM - 12:00 PM

Program Planning in the Five-Year Project Period

Presenters: Karen Surprenant, Program Management, Governance Specialist and Tim Adams, EHS – CC P Specialist

Wondering if you are involving all the components into your 5 year grant? We will examine the activities in the Head Start Planning Cycle in the context of the five-year project period. Participants will engage in activities that strengthen their ability to identify program priorities and advance program goals that are beneficial to children and families. In addition to exploring best practices, participants will have the opportunity to share strategies for planning, monitoring and supporting continuous improvement.

1:30 - 4:00 PM

Program Planning in the Five-Year Project Period

Presenters: Karen Surprenant, Program Management, Governance Specialist and Tim Adams, EHS – CC P Specialist

Wondering if you are involving all the components into your 5 year grant? We will examine the activities in the Head Start Planning Cycle in the context of the five-year project period. Participants will engage in activities that strengthen their ability to identify program priorities and advance program goals that are beneficial to children and families. In addition to exploring best practices, participants will have the opportunity to share strategies for planning, monitoring and supporting continuous improvement.

10:15 AM - 12:00 PM

Starting early and preparing for school and beyond. Using the ELOF to design and implement school readiness goals

Presenter: Shawn Bryant

1:30 - 2:45 PM

Ready to grow, learn, and thrive. Incorporating school readiness into child outcomes for children and families

Presenter: Shawn Bryant

3:00 - 4:00 PM

Coaching teachers for positive child outcomes: Aligning curriculum, standards, and ELOF

Presenter: Shawn Bryant

10:15 AM - 12:00 PM

Making Connections from Family Engagement to Program Planning (Part 1)

Presenter: Brandi Black Thacker

In this session, participants will discuss how to connect program planning, school readiness, the Head Start Parent, Family, and Community Engagement (PFCE) Framework, and the provision of family and community engagement program services within the five year project period. The group will have the opportunity to "tell their programmatic story" by exploring terms, definitions, strategies, newly developed tools, family outcomes, and data in service of linking each of these pieces into the planning process.

1:30 - 2:45 PM

Making Connections from Family Engagement to Program Planning (Part 2)

Presenter: Brandi Black Thacker

In this session, participants will discuss how to connect program planning, school readiness, the Head Start Parent, Family, and Community Engagement (PFCE) Framework, and the provision of family and community engagement program services within the five year project period. The group will have the opportunity to "tell their programmatic story" by exploring terms, definitions, strategies, newly developed tools, family outcomes, and data in service of linking each of these pieces into the planning process.

3:00 - 4:00 PM

Parent Gauge

 

4:15 - 5:00 PM

Day 1General Closing Session: Boldness be my friend!

Presenter: Holly Elissa Bruno

"May I have the courage today to live the life that I would love, to postpone my dreams no longer; but, do at last what I came here for and waste my heart on fear no more" - J. O'Donahue. You don't have to be perfect to make a difference. What if you learned from fear rather than allow it to control you? Practice 3 steps to reclaim your courage to be your best, perfectly imperfect, self.

 


 

Day 2: Executing (7/23)

9:00 - 10:00 AM

General Opening Session

 

10:15 AM - 12:00 PM

Fiscal Basics

Presenter: Robert Pfeffer, Program Management, Governance and Fiscal Specialist

Want to learn more about the basic elements of Head Start finance? Then join us for discussions on Cost Allocation, Administrative Costs, Non-Federal Match, Valuation of Donations, Grant Application, Budgeting / Goals, and Fiscal Reporting. This session is best suited for persons new to Head Start finance or that would like a basic refresher.

1:30 - 2:45 PM

Facilities

Presenter: Robert Pfeffer, Program Management, Governance and Fiscal Specialist

Want to learn more about the elements of Head Start facilities? Some of the topics that will be discussed are the review of facilities regulations in the Head Start Program Performance Standards (HSPPS), considerations of the application and reporting requirements for facility purchase, construction, and renovation, understanding the process and implications of disaster preparedness and discussing common maintenance and repair issues.

3:00 - 4:00 PM

Fiscal Trends

Presenter: Belinda Rinker, Office of Head Start Senior Policy Analyst

Belinda will kick off this session with fiscal and property updates from OHS. She will discuss recent trends and best practices in fiscal operations, facilities and equipment. She’ll also help grantees understand and avoid common fiscal and property pitfalls. There will be ample time for questions and comments as well.

10:15 AM - 12:00 PM

Play's the Thing!

Presenter: Holly Elissa Bruno

Lighthearted and playful educators set a tone for creativity and joy in the workplace. Humor frees our brain’s executive function to invent new approaches, solve problems effectively and stay optimistic no matter what. Learn how to restore fun and passion around you to chase the blahs and restore enthusiasm for our invaluable work. We are the children’s curriculum. Learn ways to model lightheartedness and optimism even in the face of grave difficulties.

1:30 - 2:45 PM

Do Your Policies and Procedures Measure Up? The Importance Of Legally Sound Policies and Procedures That Reflect Current Law

Presenter: Ronald McGuckin

Over the last two decades, there has been a dramatic increase in the number of lawsuits filed by employees against employers. Many of these lawsuits could have been avoided if administrators had the proper, legally correct policies and procedures in place. This workshop will look at a variety of personnel policies and procedures, discuss new legislation and help administrators access and revise their policies so they are legally sound and reflect current law.

3:00 - 4:00 PM

Program Governance

Presenter: Ronald McGuckin

This workshop will enable participants to have a better understanding of the Head Start regulations and Revised Performance Standards in order to reinforce and support the role and responsibility of the policy council and the governing body. Participants will be provided with information to develop an orientation program for Policy Council members and the governing body to ensure their understanding and participation in the decision making process.

10:15 AM - 12:00 PM

Responsive ERSEA Connections

Presenters: Karen Surprenant, Program Management, Governance Specialist, Tim Adams, EHS – CC P Specialist, Brandi Black-Thacker, Director of TTA and Collaboration for PFCE

This session will examine ERSEA elements from both a regulatory and a service-focused perspective. Participants will examine and share strategies for designing responsive ERSEA services targeted to families with the greatest need.

1:30 - 2:45 PM

Responsive ERSEA Connections

Presenters: Karen Surprenant, Program Management, Governance Specialist, Tim Adams, EHS – CC P Specialist, Brandi Black-Thacker, Director of TTA and Collaboration for PFCE

This session will examine ERSEA elements from both a regulatory and a service-focused perspective. Participants will examine and share strategies for designing responsive ERSEA services targeted to families with the greatest need.

3:00 - 4:00 PM

ERSEA Roundtable Discussion

Discuss in small groups how your program is implementing the ERSEA expectations with fidelity. This session will give you time to share with one another and learn from your peers on practical applications and strategies.

 

4:15 - 5:00 PM

Day 2 General Closing Session: Feel Like an Impostor? No worries, most people do!

A standard practice in defining a leader in an ECE setting is to require a number of professional virtues such as Passion, Ethics, Integrity, Competency, and Confidence. While all inspirational, can these benchmarks truly define elements of a "good" manager or director at every moment? These expectations can either bolster our self-esteem or throw us under the bus. In this session, we will define our sense of "perfect" and unmask the nagging impostor within. All with reflection and fun!

 


 

Day 3: Outcomes (7/24)

9:00 - 10:00 AM

General Opening Session: From Compliance to Quality…

Presenter: Acorn Evaluation

Quality improvement is a critical component of Head Start and the drive to serve children and families, but monitoring on quality improvement remains a scary beast. Hear an overview of monitoring reviews under the new standards and explore the various stages of quality improvement programs can and should find themselves in and how data plays a role in each.

Beginner Data Track

10:30 AM - 12:00 PM

Talking to Your Staff about Data

Presenter: Keri Allred

Good communication skills are as important as the information you’re sharing, especially when it comes to making data accessible to your staff. Come learn expert tips about how to use internal “data tours” to get staff to look at data and ask questions.

1:30 - 2:30 PM

Understanding Your Data Workflow

Presenter: Acorn Evaluation

Make the most of your software investment by starting with effective and efficient data workflows. Learn how data workflows can help - or hinder - your program's efforts to utilize data to inform program decisions and design.

2:45 - 3:45 PM

Assessing and Increasing Your Data Capacity

Presenter: Victoria Jones

A new resource from NHSA, the Developing Data Capacity toolkit, provides resources to support programs looking to hire or contract someone to do data work. Learn more about this resource and tools that can help you assess your current analytic capacity and options

Intermediate Data Track

10:30 AM - 12:00 PM

Talking to Your Staff about Data

Presenter: Keri Allred

Good communication skills are as important as the information you’re sharing, especially when it comes to making data accessible to your staff. Come learn expert tips about how to use internal “data tours” to get staff to look at data and ask questions.

1:30 PM - 2:30 PM

Beefing Up Your Management Potential with Data Tools

Presenter: Keri Allred

As a leader in your program, there are a lot of management tasks required that keep your mind buzzing at all hours. Come hear how one colleague has utilized a data tool to improve her monitoring and communication and a program leader.

2:45 - 3:45 PM

Data Dashboards and Visualizations for Data Newbies

Presenter: Dave Paddison

Attendees will be guided through a real-time example of building an easy, but powerful dashboard in PowerBI using data exported from ChildPlus. This session will include the story of a fellow grantee who implemented these dashboards to great success in program operations and their Focus Area 2 review.

Advanced Data Track

10:30 AM - 12:00 PM

Asking Questions of Your Data

Presenter: Victoria Jones

The beginning of the quality improvement cycle involves a significant amount of exploration and planning, and must begin with programs asking themselves questions. Attendees will use a concrete program example to learn how to ask questions and use data to inform their quality improvement efforts.

1:30 - 2:30 PM

Shift from Compliance to Quality Improvement with Data Integration

Presenter: Centro de la Familia

This presentation will showcase Centro’s innovative data management system highlighting the shift from compliance to a performance driven program ensuring data aggregation of information in all content areas.

2:45 - 3:45 PM

Data Visualization

Presenter: Acorn Evaluation

Explore techniques for telling clear and concise stories with your data as well as data visualization as a tool of exploratory data analysis. The session will discuss basic principles of data visualization and how to link your questions to visualizations of your data. Emphasis will be placed on the practical usability of data visualization in the Head Start context.

 

4:00 - 5:00 PM

Day 3 General Closing Session: Reflection

What have we learned today?

 


 

Day 4: Workforce (7/25)

9:00 AM - 12:00 PM

General Session: Workforce Workgroup